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FREQUENTLY
ASKED QUESTIONS

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These answers to Frequently Asked Questions are the work of the Scouts and Venturers helping plan VicJam.

 

This list will grow. Check back regularly.

If you think there is a question that should be on this list, please email us at enquiries@vicjam.com.au

 

All other VicJam questions can be directed to enquiries@vicjam.com.au.

General

What is a Jamboree?


A Jamboree is a massive camp for Scouts aged 11-14.

Most Scouts get only one chance in their life to enjoy a Jamboree as Scout.

Leaders, Venturers and Rovers can also attend – they help out with running the event.

A Jamboree is 11 days of action, expeditions, entertainment and daily life, camping with thousands of others.

Australian Jamboree began in 1934 and are held every three years.

(World Jamborees are held every four years.)




Why a Jamboree?


The aim of Scouting is to encourage the physical, intellectual, social, emotional and spiritual development of young people.

A Jamboree is a crash course in the Scout program, an intense 11 days with friends old and new.

Scouting is linked to increased resilience in young people, and benefits like more positive mental health, that last a lifetime.

Scouts will have cared for themselves and helped others, done their share of cooking and other chores, while enjoying an amazing range of new experiences – from rock concerts to adventurous expeditions.Plus time to chill out, and recharge for more fun.A Jamboree is just two weeks away from home but Scouts come home two years older!It’s an experience you will never forget.




When is the Jamboree?


VicJam opens on Wednesday December 29 2021. It closes on Saturday January 8 2022.

Visitors days are Saturday January 1, Sunday January 2 and Monday January 3. Some Scouts will be off-site on expeditions on the Sunday and Monday so check with your Scout before visiting.




How long is the Jamboree?


The Jamboree is 11 days on the Jamboree site at Elmore. Youth and Leaders will travel to the site on December 29 and return home on January 8.




Where is the Jamboree?


VicJam is at Elmore in Northern Victoria, 2.5 hours from Melbourne, and near the major towns of Echuca and Bendigo.

It’s the same location as AJ2007.

The Jamboree will take over the Elmore Events Centre, one of Victoria’s major locations for agricultural events like field days and equestrian sport.




Am I eligible to go to VicJam?


The complete eligibility requirements for all participants – Scouts, Venturers, Rovers and Leaders – can be found at: https://www.vicjam.com.au/eligibility

For Scouts, you must not have turned 15 by January 3 2022.

Rovers and Leader of all types can also help out and enjoy the Jamboree.

Check out the website for full details on eligibility.




What is the age range for the Jamboree?


To attend as a Scout, you must be a registered Scout and not have turned 15 on January 3 2022.




What badge work do I need to be eligible to go to VicJam?


  • Aim to meet the requirements for either:
    • Program Essentials Milestone 1, as well as Outdoor Adventure Skills Stage 3 in Bushcraft, Bushwalking, and Camping; OR
    • the Pioneer Badge​
  • Aim to complete 10 nights camping in the outdoors with the Unit or Patrol, as a Scout. Four of those nights must be consecutive. Cuboree 2021 nights can be counted.
  • If circumstances have prevented you meeting either (or both) badgework & camping requirements the backing of your Scout Leader and Unit Council is sufficient




When can I apply for VicJam?


Applications are now only open for Service Leaders. You can apply here.




When do applications close?


Applications for Scouts closed on June 25 2021




What is a Jamboree Unit?


A Jamboree Unit includes up to 36 Scouts and usually four adult Leaders.

The Unit has six Patrols and each Patrol has a Patrol Leader and Assistant Patrol Leader

Jamboree Units usually meet before the Jamboree so everyone gets to know each other. This is usually a weekend camp.

(And, sometimes, Units also have a post-Jamboree reunion.)




Will I be with my home Unit?


Yes, and your home Unit will be joined by Scouts from a few other Scout Groups to form a Jamboree Unit of approximately 36 Scouts.

This is one of the best bits about a Jamboree – new friends from new places.




What if no one else from my Scout Group is attending?


Not a problem at all! We will make sure you are allocated to a Jamboree Unit and made to feel welcome. This is a great way to make heaps of new friends.




Can I visit my Scout at VicJam?


Families can visit the Jamboree on Festival day, Saturday January 1 – a day that all Scouts will be on-site or January 2 and 3 but some youth will be off-site these two days (information on who is off site will be available around October this year)




Will the Jamboree be using the new program?


This will be the first Jamboree to fully embrace all aspects of Scouts Australia’s exciting new program.





Activities

What will Scouts do?


There will be a huge range of on-site activities, day and night, as well as several major off-site activities. Scouts will also enjoy quieter activities around the camp site, and live entertainment at night, socialising and making new friends, and completing their turn as Duty Patrol.




Will there be overnight stays outside the Jamboree?


Yes, Patrols will go on overnight expeditions for special adventure.




What's on for night entertainment?


The usual Jamboree highlights include the opening and closing ceremonies, live music, talent shows, comedy, and the radio station. VicJam is planning some special entertainment highlights. More later …




What is Festival Day?


Festival Day – on Saturday January 1 2022 is a day when the whole Jamboree is on- site. There are no off-site expeditions this day. It is day full of fun and Unit-based activities. This is also the day that friends and family can visit.




I'm a Cub. Will I get to experience the Jamboree?


CubJam is a day of activities for Cub Scouts to get a taste of a Jamboree. Cubs from all over Victoria will tour the Jamboree site, enjoy their own Cub Scout activity, and see exciting activities like they will do when they are Scouts and go to AJ2025 in Queensland.





Accommodation & Gear

Where do I sleep?


You sleep in tents with your Jamboree Unit. Boys and girls sleep separately, so it won’t be the same people as your Jamboree Patrol. In fact, more than 5000 youth and adults will be sleeping on-site in tents.




When do I go to sleep?


Everyone is expected back in their own campsites soon after any night entertainment has ended. But your Unit Council – your Jamboree Patrol Leaders – will decide when everyone has to be back at camp each night, and what time is lights out. Sometimes, after a few long days, the Unit Council might decide that everyone is having an early night. (Don’t want the Leaders getting tired …)




What do I sleep in?


You will need a sleeping bag, inner sheet, and air bed or compact stretcher.




What other gear?


Full gear details will be shared later, but it’s the usual camping gear for a very long camp – two pairs of comfortable closed-toe shoes (hiking boots or runners), enough clothes, underwear and socks, toiletries (don’t forget deodorant!!), towel, shower shoes, personal first aid kit, Scout uniform, rain coat, warm jumper or jacket, hat, beanie, torch.




What if I have questions about personal gear?


Talk with your local Scout Leaders. They will help you prepare before the Jamboree.




What are sub camps?


Subcamps are a bit like suburbs within the Jamboree site. Each has its own amenities like toilets and shower blocks, food collection points, garbage disposal points, and chill out zones. Each sub camp has a management team that looks after facilities, welfare and assisting in food distribution. Your Jamboree Unit will have its own campsite within your sub-camp.





Facilities

What facilities are there?


The shopping centre will sell snacks, souvenirs, camping gear, postal services and much more. There are also first aid posts and a medical centre with beds for those who need overnight care, plus a 24-hour police station and fire station. There is a main arena for major entertainment and ceremonies, as well as a mini-arena, and chill out sites where can relax and chat with friends, read, play chess or watch the cricket on TV. Depending on your mood, there is always something to do. The VicJam radio station is a source of news, information and entertainment, while the daily newspaper will be delivered to your campsite late each afternoon before dinner.




What about toilets? Showers?


Each sub-camp has toilet blocks (with sanitary bins) and shower blocks, for Scouts and adults. There will facilities close to every campsite. These are cleaned several times a day, but it is everyone’s responsibility to treat facilities with care.




Can I wash my clothes?


Yes, hand-washing clothes is part of the Jamboree experience. It’s good to practise at home. Jamboree Units will have buckets and detergent for washing clothes.





Food

Do I have to provide any of my own food?


The Jamboree fee covers all food. Food is collected fresh daily by the Duty Patrol from the Jamboree supermarkets.




Do I cook my own food?


Each Patrol in your Jamboree Unit will take turns at being Duty Patrol, and cooking the meal for the entire Unit. Leaders will help. On average each Patrol will do about 1.5 days of being Duty Patrol. Some of the best fun at Jamborees is learning how to cook your own food.




What about special diets and allergies?


All special diets and allergies will be accommodated. You can advise of special food requirements or allergies when you complete your VicJam application.





Transport

Do I have to travel with my Jamboree Unit?


As this is a Victorian Jamboree, all Units will travel together by bus to the Jamboree. Independent arrivals or departures options will not be available.




Can I arrive late/leave early from the Jamboree?


In general, No. Organising 5000+ people for 11 days is a massive task for our volunteers. We can’t cope with personal itineraries! In exceptional circumstances, it may be possible, with the express permission of the Chief Director of VicJam.




How will we be transported to offsite activities?


Travel to off-site activities will be by bus. The Jamboree will use dozens of buses every day.





Money

How much does it cost to go to the Jamboree?


Scout: $1,520 Leader, Rover, other adult: $785. Optional merchandise kit for adults including Roller Bag & Day Pack is available for an additional $95. There is a payment schedule is for 10 equal payments. The Jamboree is very cost-conscious, especially in these challenging times. Rather than the usual increases due to three years of inflation, we are minimising or freezing increases. For Leaders, who give up two weeks annual leave, and spend months planning for their Scouts to go to the Jamboree, the Jamboree fee has been frozen at the AJ2019 cost.




Do I need spending money at the Jamboree?


Everything you need at the Jamboree is provided – meals, snacks, activities, transport, and more. That said, Scouts often like to purchase drinks or snacks, or buy presents for their family, or badges and other souvenirs. Our AJ2019 Scout advisors suggest $10 a day. You may be asked to transfer your spending money into your Jamboree Unit bank account or to bring cash in an envelope or zip-lock bag with your name clearly written on it. Most Units keep valuables in a locked box, and you can ask your Leaders for money as you need it.




What fundraising do you suggest?


There are two types of fundraising – personal saving toward the Jamboree, and shared fundraising by your Scout Group. Scouts can save toward the Jamboree by banking any loose coins, putting aside some pocket money each week, asking for a Jamboree contribution as a birthday or Christmas present, doing odd jobs for extended family and close neighbours (car washing, lawn mowing, baby sitting), selling home-grown vegetables or baked goods or jam or other items, raising a calf or lamb for market, and by supporting your Scout Group’s fundraising. Earning your way is an important part of the Jamboree experience, and a great lesson for later life. Scout Groups tend to put on a few bigger events and share this equally with all participating Jamboree Scouts. Typical ideas include Bunnings sausage sizzles, a raffle, a well-planned trivia night with extra cash games, a garage sale, or community clean-ups or car park duty. Too many events are hard. Better to plan a few bigger ones. It’s important to fundraise from people outside your own Group – not work hard to recycle your own money.




What about refunds?


The VicJam refund policy is as explained on the application form: 1. If your situation changes and you are unable to attend VicJam, you should advise us in writing as soon as possible. 2. Then … Up till April 30 2021 - the amount you have paid is refunded in full. From May 1 to August 31 2021 … the amount paid will be refunded, less $250. From September 1 2021 to October 31 2021 … the amount paid will be refunded, less $350. From November 1 2021, no refund made except in exceptional circumstances, at the sole discretion of the VicJam Council. This is a $5 million event, and we delay spending until the last possible time. But we are progressively spending on infrastructure, program, supply contracts and much more, so, if you have to withdraw, some of your money will have been spent. We have chosen Elmore as a safe location for our camp. It is highly unlikely, but a major unforeseen event could cause VicJam to be cancelled.Refunds would be as above, except that in the event of a late cancellation, after settling any costs, we would distribute all remaining funds to applicants. Families may consider getting travel insurance.




How can I be part of VicJam if I can't afford it?


Financial support is available for those who can’t otherwise afford to get to the Jamboree. There are State and national funds that can help. Check with your Leaders or email VicJam at enquiries@vicjam.com.au as to what support may be available.





Communications

Do Scouts need to bring their phones?


A smart phone is a useful tool. The Terrain app on smart phones will allow Scouts to record any Participate, Assist and Leads during the Jamboree. But it is not compulsory to bring your own phone. You can still access information in other ways, perhaps borrow others’ phones, and keep paper records of any badgework till you’re home.




How do we charge our phones at VicJam?


The Scout Shop will sell power packs to recharge phones. When the power pack is empty, it can be returned to the Scout Shop and swapped for a charged one (at no cost). The VicJam power pack is yours to keep after the Jamboree. Some Troops also run solar systems to charge their campsite lighting and allow phone charging.




Who is responsible for my phone at VicJam?


You are. However, most Jamboree Units have security boxes where you can store items like wallets and phones when you don’t need them. Leaders usually allow access to the security box a few times a day, like after meals. Ultimately you are responsible for your own property. But your Leaders will help keep it safe when they lock it in your Jamboree Unit’s security box.




How do I keep in touch with my family during the Jamboree?


Apart from your own phone, there will be an internet café, public phones and a post office. You can send letters and postcards to family and friends. It’s old-school, but always appreciated. Families should understand that Jamboree life is very busy and sometimes they may not hear from their Scout for several days. Families can keep in touch with what’s happening through VicJam social media and the VicJam website. The daily newspaper can be downloaded from the website, and the Jamboree radio and major events will be live-streamed. Video cameras will allow those at home – or anywhere in the world – to see what is happening live at several Jamboree locations.





Accessibility

What accessible facilities does the Jamboree site have?


The Founder of Scouting, Baden-Powell, was determined from the very beginning of Scouting, more than 100 years ago, that Scouting was to be available to all – regardless of nationality, faith, ability and more. Accessible facilities include showers, toilets, activities, entertainment, and chill out areas.




Can my carer attend VicJam?


Carers are able to attend the Jamboree to support youth members. There is more information here.




Is my religion accommodated?


Jamboree organisers will ensure that the religions of all participants will be catered for – with food requirements, and religious observation ceremonies.




What religious observance is held at the Jamboree?


Every effort will be made to identify those who wish to take part in the observance of their own religious beliefs, to ensure that all Scouts are given the opportunity to attend services, should they wish.





Health & Safety

What medical support will be provided?


The onsite medical centre will be staffed by volunteer doctors, nurses and other support staff with extensive medical experience, particularly with young people. This centre will have beds for those who need to stay overnight for extra care. Agreements will also be in place with local hospitals for more serious cases. The nearest hospitals to Elmore are at Echuca (45 kms) and Bendigo (46 kms). There are also first aid posts around the Jamboree. And every Jamboree Unit will have a Leader who will help with first aid and related issues.




What other emergency services will be at the Jamboree?


As a large town, Victoria Police will have a 24-hour police station throughout the Jamboree. Many of the police on duty will be current or former Scouts, so they’re very friendly. (As long as you’re good!) The Jamboree will also have its own 24-hour fire station.




I take regular medication. How do I manage it at the Jamboree?


Depending on the type of medication, it can be managed within your Jamboree Unit with the help of your Leaders. If your medication needs refrigeration, it can be looked after by your sub-camp first aid team.




How do I manage my asthma at the Jamboree?


It is no different to how you would manage at home, school or a normal Scout activity. Make sure you have the correct medication with you and include all details of your condition in your application.




How safe are the activities?


Jamboree activities are designed to be challenging and fun, but safety is always the first priority. Specialised teams will run most activities, and every aspect of the Jamboree will be checked by our qualified safety professionals.




What if I don't feel safe?


If you don’t feel comfortable with an activity, speak up. Tell your Patrol Leader, fellow Scouts, Leaders, or Welfare team.




Who has duty of care over me?


Primarily it will be the Leaders in your Jamboree Unit. But many other people at the Jamboree will share this duty of care, including the Jamboree organisers, the Leaders running activities, and your Patrol Leader and Assistant Patrol Leader.





Welfare

Who can I talk with at the Jamboree?


There are many people you can talk with – the choice is yours. These range from your fellow Scouts, your Patrol Leader or Assistant Patrol Leader, the Leaders in your Jamboree Unit, or the VicJam welfare and the First Aid teams. There is always someone to help.




What is VicJam's policy on bullying?


Scouting has zero tolerance for bullying. If anyone is causing unhappiness for others, this would initially be handled within the Jamboree Unit by the Unit Council and Scout Leaders. However, if necessary, this would be escalated.




What safety measures are in place for when I'm off site?


Safety measures off-site are similar to those on-site. All off-site activities will provide first aid and welfare support if needed.




Who will be there to watch out for me?


You will do most activities as a Patrol so your fellow Scouts including your Patrol Leader and Assistant Patrol Leader will look out for you. Leaders from your Jamboree Unit will accompany Patrols on many activities, and Activity and Service Leaders will also ensure you are well looked after.




What if this is my first big trip away from my family?


There is a first time for everything! But, by VicJam, you will be experienced. You will have already done a number of Scout camps, at least 10 nights under canvas, including at least four consecutive nights. Of course, a Jamboree is different – bigger and longer. It’s also busier, so you may find that you sometimes forget about home, because you are doing so many exciting things. Plus there are so many friendly people. If you feel down, there are Scouts, Leaders, and others to help out.




What if I'm too tired?


Please tell your Patrol Leader or Leader if you are tired. Maybe you need to take a break, and do something quieter in a chill out zone, or get an early night.




What if I don't want to do an activity?


Jamborees are based on the Patrol system. If a Scout does not wish to do an activity the Patrol will all work together to support the Scout as best they can. This may vary, depending on the circumstances of the activity. But you’ll never be forced to do something you don’t want to.




What happens if I want to go home?


The requirement to have a minimum of 10 nights camping as a Scout before the Jamboree is aimed at helping each Scout best prepare for their time at the Jamboree. But it is not unusual, at some point in the Jamboree, to miss some aspects of home. This usually passes quickly with the help of fellow Scouts, Leaders and our experienced welfare teams. Ultimately, in special circumstances, a Scout could return home. But this is very rare.





Other

What do I need to do before the Jamboree?


Apply here In the lead up to the Jamboree, there is fundraising and saving, badgework to be completed, a minimum of 10 nights camping as a Scout (including four consecutive nights). Then it’s time to organise your gear.




How many badges are there?


VicJam will have a number of badges created for the event. Badge swappers will also bring thousands of different designs to trade. You can collect interesting and unique badges by swapping one of yours for one of theirs.




What merchandise is available?


Merchandise will be available before and during the Jamboree (and possibly afterwards if any stock remains). Details will be advertised closer to the event. You will be able to order online, or purchase VicJam souvenirs, and camping gear, from the Scout Shop at Elmore. Merchandise can include jumpers, shirts, hats, scarves, stickers, mascots, badges, towels, sunglasses and more!




What is the role of a Patrol Leader at the Jamboree?


The role of the Patrol Leader within the Jamboree Unit is to lead your Patrol on activities and on Duty Patrol. The Patrol Leaders also meet with the Leaders as Unit Council to consider any issues, and how the Jamboree Unit is running. Patrol Leaders may be elected by all the Scouts, or chosen by the Leaders of your Jamboree Unit. Often the Jamboree PLs are also PLs in their home Scout Group. Each Patrol also has an Assistant Patrol Leader.




What happens if I don't want to be in photos?


If someone is taking photos and hasn’t asked if it’s OK, please tell them that you don’t want to be in any photos. Or ask your Leaders to tell them. If this is not immediately possible, tell your Scout Leader as soon as possible, with any details of who/when/where the photo was taken.




Are we allowed to use the VicJam logos and artwork?


Yes, we’d love to see the VicJam logo everywhere: on websites, social media, and other communications. Please make sure you are using the VicJam font, Nexa (it’s in the Brand kit). And read the Brand Book first! (This is also in the Brand kit.) It has heaps of useful information, and some rules about how can and can’t use the logo and art.




Are we allowed to use the VicJam logos and artwork in fundraising?


Yes and No. Your events and public fundraisers should clearly identify that you’re raising funds to get to VicJam. Use the logo! It’s also OK on a locally sold item, like 1st Windy Valley Jamboree jam, or 1st Windy Valley Jamboree tea towels. You can also use the logo on clothing for your own Jamboree Unit. But Scouts Victoria owns the branding and the rights to any VicJam souvenirs like hats, T-shirts, coats, water bottles, power packs, etc. If you’re not sure if your idea is OK, please check with marketing@vicjam.com.au. We will respond promptly and this may save embarrassment and money.




Will the Mutant Camels be there?


Scub and Scub 2 are definitely attending as Scouts. Others will be Venturers at VicJam helping to plan and run the event.





Leaders & Adults

How can I help with the Jamboree as a Leader?


A great role at any Jamboree is being a Scout Leader within a Jamboree Unit. The work is constant but the rewards are great – experiencing the Jamboree as the Scouts see it. The Jamboree also has opportunities for Leaders of all kinds, with specialised skills or a willingness to learn. Contact the Jamboree team at enquiries@vicjam.com.au





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